Site Photos to Compliance Report: turning paper and PDFs into data you can actually use
The document already contains the data. Somebody in your business is just being paid to retype it into a box.
What it actually does
Documents and photos come in, structured fields come out, and anything the model is not confident about is routed to a person instead of guessed.
Voice agents, document extraction, retrieval chat over your own material, and assistants with scoped access to your systems. In practice, Site Photos to Compliance Report is the version of that we deploy when a business needs the result rather than a project. Built by us: photos and notes in, a formatted, timestamped report out, filed against the job.
Why businesses ask for this
AI is worth buying when it removes a specific, repeated, checkable task. It is worth avoiding everywhere else, and we will tell you which is which.
The people who get the most out of it: trades with safety, defect or handover reporting obligations.
- The repetitive half of a job handled, the judgement half escalated
- Answers grounded in your documents rather than invented
- Every automated decision logged so you can read it back
How we build it, step by step
The sequence below is the one we follow on every document extraction build. It is deliberately boring, because the interesting version is the one that breaks in month three.
- Collect a real sample set, including the messy and handwritten ones
- Extract to a strict schema so an unparseable document fails loudly
- Set a confidence threshold that sends the doubtful ones to a human
- Measure field-level accuracy on held-out documents, and publish it
What we change before it goes live
A reference implementation is a starting line, not a product. Every one we deploy gets the same treatment:
- Your numbers, your sender identity and your wording, so nothing reads as generic
- Secrets moved out of the code and into managed configuration
- Retries, rate limits and idempotency, so a hiccup never sends twice
- Structured logging and alerting, so a failure is noticed by us and not by a customer
- Consent, opt-out and record-keeping built in rather than bolted on
- Source control, a staging environment and a rollback that takes a minute
Compliance and risk
Two failure modes matter: confident wrong answers, and silent scope creep. We bound what the model is allowed to do, log every turn, and set a hard escalation path to a human.
The technical foundation
Open frameworks running on infrastructure you control, a model provider of your choice, and an evaluation set built from your real cases.
What it costs
Three ways to buy this, and the honest recommendation is usually the middle one:
- Starter build, from $2,500 — we build it, hand it over and warrant it for 30 days. Suits a business with someone technical in-house.
- Managed, from $390/mo — we build it and then own it: monitoring, changes, compliance upkeep and a monthly report. Suits everyone else.
- Platform, from $2,400/mo — when this is one of several systems and you want them designed as one layer instead of five.
Platform usage is billed at cost on top and itemised on the invoice. There is no margin on it and no minimum spend.
Common questions
How long does Site Photos to Compliance Report take to build?
Two to three weeks, most of it spent gathering a genuinely representative sample of your documents, including the messy ones, and measuring accuracy against it.
What does it cost to run each month?
Two lines: our managed plan from from $390/mo, and platform usage billed at cost. Usage for this kind of system usually lands between $30 and $300 a month depending on volume. You see both itemised, and the platform account stays in your name.
Do we own it, or are we locked in?
You own it. The account, the numbers, the phone history and the source code are yours, and the foundation is open source. If you take it in-house, we hand over the repository and the runbook and that is the end of the conversation.
What if it breaks at 6pm on a Friday?
It is monitored. Failures raise an alert, the system degrades to something safe rather than silent, and hello@betr.agency is the inbox that answers. That is what the managed plan buys.
Can it work with the systems we already use?
Usually yes. Open frameworks running on infrastructure you control, a model provider of your choice, and an evaluation set built from your real cases. Where a system has no API, we look at whether an export, a shared inbox or a scheduled sync gets you 90 percent of the value for 10 percent of the cost.
Where to next
The product page for this build lists the specification, the timeline and what is included: Site Photos to Compliance Report. If you want to talk it through against your actual process, a scoping call is 30 minutes and costs nothing.